Enhance your health and patient records system by securely digitizing your patients’ hard copy medical records. To maintain the highest level of security, your patient’s sensitive information will be captured at one of our HIPAA compliant facilities, then processed following the strictest requirements. Our document scanning experts will transform protected health information into digital medical records so you can improve your medical records management.
We offer the option of converting to electronic health records at your location or at one of our HIPAA compliant and secure scanning centers. Our experts will index and scan any volume of medical records in a timely manner and at a reasonable price.
Here are the steps of our general process for document scanning:
Barcode all boxes
and documents
Inventory and secure
seal documents at
customers sites
Secure transport
of documents to
HIPAA center
Inventory & confirm sealed boxes at
HIPAA center
Secured and
surveilled storage
Prepare documents in
secure environment
Scan documents, data
encrypted at rest
Document indexing and
data normalization
Document
quality review
Image processing
and OCR
Image and data migration,
encrypted at all times
Document
re-assembly
Secure transport of
documents, return to
customer
Document destruction
at HIPAA center
Scanning has never been easier, get in touch and we will be happy to assess your document scanning project.
It’s easy to get a free quote:
Fill out a formCall us at (833)272-8880Use our live chat now
You box, we scan.
With 140 scanning centers in the US and Canada, we are where you are.
Thanks to our extensive document scanning team, we can meet your most urgent request
Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents
We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.
Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC's HIPAA compliant service centers and cloud platform to meet these requirements.
Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.
We simplify document scanning. You box it and we do the scanning. Only $219 per box (CAD $275/box). With 140 scanning centers to serve you, we will digitize your documents in no time.
By scanning all your business documents, you will gain complete access to your paper information in an organized easy to find digital format, while enabling quick search capabilities. We will assist you with document retention, eliminating all paper files, and go-forward scanning plans. Your team will realize tremendous productivity gains by collaborating faster and more efficiently.
Convert all your oversized documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.